Privacy Policy

1. Introduction

AutoPilotMyCareer ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our job search automation platform and related services (collectively, the "Service").

By using our Service, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our Service.

2. Information We Collect

2.1 Information You Provide

• Account Information: When you create an account, we collect your name, email address, phone number, and password.
• Profile Information: Career preferences, target locations, work authorization status, salary expectations, and job search preferences.
• Documents: Resumes, cover letters, LinkedIn profiles, certificates, portfolios, and other career-related documents you upload.
• Communication Data: When you connect your email account, we access emails related to job applications, interview invitations, and employer communications.
• Payment Information: Billing details processed through our third-party payment provider (Razorpay). We do not store complete payment card details on our servers.

2.2 Information Collected Automatically

• Usage Data: Information about how you interact with our Service, including pages visited, features used, and actions taken.
• Device Information: Browser type, operating system, device identifiers, and IP address.
• Cookies and Tracking Technologies: We use cookies and similar technologies to maintain your session, remember preferences, and analyze usage patterns.

2.3 Information from Third Parties

• OAuth Providers: If you sign in with Google or Microsoft, we receive basic profile information (name, email) from these providers.
• Job Sources: We collect publicly available job listing information from job boards and company career pages.

3. How We Use Your Information

We use the information we collect to:

• Provide the Service: Discover job opportunities, match them to your profile, generate tailored application materials, submit applications on your behalf, and track responses.
• Personalize Your Experience: Customize job recommendations, improve matching accuracy, and learn from your feedback.
• Communicate With You: Send service-related notifications, activity summaries, and respond to your inquiries.
• Process Payments: Manage subscriptions, process transactions, and send billing-related communications.
• Improve Our Service: Analyze usage patterns, troubleshoot issues, and develop new features.
• Ensure Security: Detect and prevent fraud, abuse, and unauthorized access.
• Comply with Legal Obligations: Meet applicable legal requirements and respond to lawful requests.

4. How We Share Your Information

We may share your information in the following circumstances:

• With Employers: When you apply for a job (either manually or automatically), your resume, cover letter, and application information are shared with the prospective employer.
• Service Providers: We work with third-party vendors who assist with hosting, payment processing, email delivery, and analytics. These providers are contractually obligated to protect your information.
• AI Processing: We use AI models to analyze documents, generate application materials, and provide intelligent features. Document content is processed securely and not used to train general AI models.
• Legal Requirements: We may disclose information when required by law, legal process, or government request, or to protect our rights, privacy, safety, or property.
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

We do not sell your personal information to third parties for marketing purposes.

5. Email Access and Processing

When you connect your email account to AutoPilotMyCareer, we access your mailbox to:

• Send job applications on your behalf
• Monitor for employer responses, interview invitations, and status updates
• Process job alert emails from platforms like LinkedIn, Indeed, and Glassdoor

Important safeguards:

• We only read emails from recognized job-related senders and threads
• Email credentials are encrypted at rest and in transit
• We do not read, store, or process personal emails unrelated to your job search
• You can disconnect your email account at any time through Settings

6. Document Security

Your uploaded documents receive special protection:

• Documents are encrypted at rest using industry-standard encryption
• Files containing passwords, API keys, or other sensitive credentials are automatically detected and rejected
• Access to documents is limited to processing necessary for the Service
• You can delete any document at any time, and it will be permanently removed from our systems

7. Data Retention

We retain your information for as long as your account is active or as needed to provide you with our Service. Specifically:

• Account Data: Retained until you delete your account
• Documents: Retained until you delete them or close your account
• Application History: Retained for the duration of your account to provide tracking and analytics
• Usage Logs: Retained for up to 90 days for security and troubleshooting purposes

When you delete your account, we will delete or anonymize your personal information within 30 days, except where we are required to retain it for legal or regulatory purposes.

8. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information
• Portability: Request your data in a portable, machine-readable format
• Opt-out: Unsubscribe from marketing communications at any time
• Withdraw Consent: Where we rely on consent, you may withdraw it at any time

To exercise these rights, please contact us at info@autopilotmycareer.com or through the Settings page in your account.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that are different from the laws of your country. We take appropriate safeguards to ensure your information remains protected in accordance with this Privacy Policy.

10. Children's Privacy

Our Service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

11. Security Measures

We implement appropriate technical and organizational measures to protect your information, including:

• Encryption of data in transit (TLS/SSL) and at rest
• Regular security assessments and penetration testing
• Access controls and authentication requirements
• Employee training on data protection practices
• Incident response procedures

While we strive to protect your information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.

12. Third-Party Links and Services

Our Service may contain links to third-party websites or integrate with third-party services. This Privacy Policy does not apply to those third parties. We encourage you to review the privacy policies of any third-party sites or services you access.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.

14. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

• Email: info@autopilotmycareer.com
• Support: Through the Help & Support section in your account

15. Jurisdiction-Specific Provisions

15.1 European Economic Area (EEA) and UK

If you are located in the EEA or UK, you have additional rights under the General Data Protection Regulation (GDPR) and UK GDPR, including the right to lodge a complaint with your local supervisory authority. Our legal basis for processing your information includes performance of our contract with you, legitimate interests, and your consent where applicable.

15.2 California Residents

California residents have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information is collected, the right to delete personal information, and the right to opt-out of the sale of personal information. As noted above, we do not sell personal information.

15.3 India

If you are located in India, we process your personal data in accordance with applicable Indian data protection laws, including the Information Technology Act, 2000, and related rules. You have the right to access, correct, and withdraw consent for processing of your sensitive personal data.